Bus Director

The worlds only groups payroll and assignment system!

Learn About Bus Director

Welcome to Bus Director....
The Group Management Information System

Bus Director is the only program to use to input groups, assign the groups to your employees, and calculate their payroll amounts. Bus Director makes this process extremely simply and time effective, even if you have several employees splitting the gratuities for the groups at different rates. For example, you can have 4 bellmen and 3 doorpersons assigned to a group, where the bellmen and doormen are paid at different gratuity rates. You may even have different gratuity rates for different types of groups. Bus Director tracks all of this and automatically generates your payroll reports! This program also makes the assignment of groups fair to your employees. It keeps track of each employees yearly or monthly totals, allowing you to assign the groups to the employees with the lowest totals.

Bus Director

Bus Director Features

Why Bus Director

Why you need Bus Director to manage your groups payroll.

What is Bus Director

See exactly what Bus Director does!

Register and Set-up

The registration and set up process.

Using Bus Director

See how easy it is to use Bus Director.

Download Bus Director

Please fill out the bus Director contact form to recieve the Bus Director installation file! The worlds only group payroll and assignment system!

Purchase Bus Director

Purchase Bus Director and get your unlock code! One time charge of $2149.00.

Download Bus Director Today!

Your going to love this program! Fill out the contact form to get your copy of Bus Director, then follow the steps above to install, set up and use Bus Director.

Why Do You Need Bus Director?

Automatic Payroll Calculations!

Any Number of Gratuity Rates!

Year to date or monthly totals for each employee!

Automatic Assignment of Groups!

No Employee Arguements about who gets asigned to a group!

What is Bus Director?

Bus Director is a program that is used to input information about group arrivals and departures. It is used to track the employees that are assigned to handle the groups, and generate reports that show who is assigned to each group. Bus director also generates reports showing the payroll amounts that each employee is to be paid. Groups can be manually assigned to each employee, or the program can automatically assign groups for any time period. Groups are assigned on the basis of the employees year to date totals, with the lowest employees being assigned the groups. Gratuities for the groups can be split among any number of employees, and employees can be paid different rates. Bus Director also allows you to add or subtract amount5s from your employees payroll amounts, or their year to date totals.

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How to install, register, and the inital setup for Bus Director!

Click on a picture below to see how to install, setup, and register.

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How to Install Bus Director

The name of the install file is simply Bus Director.msi. Please fill out the Bus Director contact form for the download link. Simply double click the file to start the installation process. The install program will check the version of the .net Framework that is intalled on your computer. You need to have a minimum version of 4.6.1. If your version is less than this, the install program will download and install the correct version from the Microsoft website.

How to set up Bus Director

When you first install Bus director, you are limited to a 30 day free trial. This trial starts when you enter your first group arrival and departure. Enter the default User Name / Password at the log in screen, admin / admin.

After you log in you will see you Hotel name set to "Trial Version" and the serial number you will need to register Bus Director.

You may now use all of Bus Directors features for the 30 day free trial. At the end of this time you must purchase Bus Director and enter the registartion code. You should change the default user name and password as soon as possible. Please see the "Using Bus Director" section for information on how to continue setting up Bus Director.

How to Register Bus Director

After you have downloaded and purchased Bus Director, it is time to register so that you may continue using it after your 30 day free trial. Registration also allows you to change the default hotel name.

When you purchase Bus Director, you submit the serial number for the program. After your invoice is paid I will supply you with a license code to unlock the program.

Simply enter the license code I provide to you exactly as it is sent to you. The license code is case sensitive, it is best to simply cut and paste it in. Once the code is entered, simply click the register button.

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Users and Passwords

To add, update, or delete system users and passwords, select the "Passwords" tab

The default user/password is admin/admin.

To Add a New User

  • Log In on the Passwords Tab
  • Click "Add New User"
  • Enter the new user name
  • Enter the new users password twice
  • Click "Save New User"

To Update a User

  • Select the user in the datagrid
  • Update the user name if you want to
  • Enter the users password twice
  • Click "Update User"
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Working with Employees

To add or update your employees information, select the "Employees" tab

To view your employees click either "Show Currently Employeed" to view your current employees, or "Show all Employees" to view all employees past and present.

To Add a New Employee

  • Click on "Enter New Employee"
  • Emter the employees information
  • Check "Currently Employed" if the employee is currently employed
  • Check "Assign Groups To" if this employee will be assigned groups
  • The employee is added to the datagrid if they are currently employed

To Update an Employee

  • Click either "Show Currently Employeed" to view your current employees, or "Show all Employees"
  • Select the employee
  • The employees information may be changed either directly in the datgrid, or by using the textboxes and buttons
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Using Bus Director

Click on an image below to see how to use Bus Director!

How To add or change Gratuity Rates

To work with Gratuity Rates, select the "Gratuities" tab

On the gratuities tab, we have a datagrid to the right that displays your gratuities with their description and rate. There are also text boxes and buttons on the left to enter, change, or delete gratuities. Any changes or deletions are automatically updated in the datagrid.

To add a new gratuity

  1. Click on "New Gratuity"
  2. Enter a description for the new gratuity
  3. Enter a decimal amount for the gratuity
  4. Click "Save Gratuity"
  5. The gratuity is automatically displayed in the datagrid

To change or delete a gratuity

  1. Select the gratuity in the datagrid
  2. You may make changes to the gratuity in the datagrid
  3. You may also use the text boxes and buttons
+

To Input Groups, Select the "Input Groups" tab

There is a datagrid to the right that is used to display and update the groups you have entered. There are two ways to input the information for your groups. You may use a text file or simply fill in the fields manually. The only restriction to entering groups is that you may not enter the same group code and arrival date more than once. If you need to add more employees at a different gratuity rate: select a saved group in the datagrid, select the number of employees in and out and gratuity rate, and click"Add Employees".

To add groups using a text file

To Input Groups, Select the "Input Groups" tab

There is a datagrid to the right that is used to display and update the groups you have entered. This will show you how to enter and change groups. The only restriction to entering groups is that you may not enter the same group code and arrival date more than once. If you need to add more employees at a different gratuity rate: select a saved group in the datagrid, select the number of employees in and out and gratuity rate, and click"Add Employees".

How to add, update, or delete a group

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How To Input The Number of Guests

To input the number of guests for your groups, you may use the "Input Groups" tab or the "Number of Guests" tab. If you use the input groups tab, simply select the group and update the number of guests arriving and departing. If you use the number of guests tab, select the day of week you are working with. This will show you all groups arriving and departing on the selected date, sorted by the arrival date. Simply select a group in the datagrid and update the number of guests using the text boxes and buttons at the top. You may also enter the information directly in the datagrid.

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Working with Reports: Please select the "Reports" tab

The Arrivals and Departures Report

The arrivals and departures report shows all arrivals and deprtures for a given date. To generate this report, select a date and click "Arrivals and Departures". Click "Next" or "Prev" to change the date for the report.

The Adjustments Report

The adjustments report shows all adjustments that have been entered between two dates. The report shows the employees name and id, adjustment dates, the reasons for the adjustments, the amounts, and whether the adjustments were added to the totals, the payroll amount, or both. To view and print an adjustments report, select two dates from the date pickers next to arrivals and click "Adjustments".

The Groups Payroll Report

The groups payroll report shows group arrivals and departures between two dates. This report categorizes the groups by employee. The report shown each employees name, id number, and their total payroll amounts. It contains the group codes, names, arrival or departure dates, number of guests, the gratuity rate, and payroll amount. Select the dates for the arrivals and departures and click "Groups Payroll".

The Payroll Totals Report

The payroll totals report shows us each employees total payroll amounts. This report includes amounts each employee earned working groups and any adjustments that have "Add to Payroll" checked. Select the dates for group arrivals and departutes and click "Payroll Totals" to generate this report.

The Groups Amounts Paid Report

The groups amounts paid report shows us each group that has an arrival or departure date between two selected dates. The report has each groups summary with the total amount paid and the number of guests in and out. It also shows us the group code, group name, arrival or departure date, employees that worked the group and the amount they were paid. Select the arrival and departure date ranges and click "Groups Amounts Paid".

How To Assign Groups

To manually assign groups to your employees, select the "Assign Groups" tab

On the right hand side on the form, you will see the totals for your employees (either the year to date or the monthly totals). Select an arrival or departure date to view the arriving or departing groups for that date. The group code, group name, arrival time, departure time, pull time, gratuity rate and the employee assigned to the group are displayed. Any of these fields may be changed after an employee is assigned to the group. If you need to delete a group, simply select the group, then click on "Delete One". If you need to add another group, select the group and then click on "Add Another". As you assign groups to employees the number of assigned groups is automatically updated. By changing the date on top of the totals datagrid, you can see how many groups have been assigned to your employees.

To have the computer assign groups to your employees, select the "Schedules" tab

To have the computer assign groups to your employees you need to have the employees schedules. The concept used to create schedules for employees is that there is have a master schedule for each employee, and that is used to generate each weekly schedule.

To create a master schedule for an employee

To create a department schedule after all master shifts have been added

  • Select the time period for the schedule using the two date pickers under "Create Schedule for Department"
  • Click on "Create Schedule for Department"
  • The schedule for each employee is displayed in the schedule datagrid

To assign groups after the department schedule has been created

  • Select the time period to assign groups using the two date pickers under "Assign Groups for Department"
  • Click on "Assign Groups for Department"
  • The groups that were input with "Assign Arrival" and "Assign Departure" checked have now been assigned!

To work with Adjustments, select the "Adjustments" tab

On the adjustment tab, we have a datagrid to the right that displays adjustments. To display adjustments for a specific time period select two dates using the date pickers at the top. There are also textboxes and buttons for adding, changing, and deleting adjustments. Adjustments can be added to the employees totals, their payroll amounts, or both. The reasoning behind this system is that when an employee is assigned to a group and they call out the amount they would of received is added to their totals. This way they are penalized for the call out and do not make up the money. Amounts can also be added or subtracted from the payroll report.

To add or subtract from the employees totals without having the amount added or subtracted from their payroll report, just check "Add to Totals". To add or subtract from the payroll report, but not the yearly totals, just check "Add to Payroll". You may also check both to have amounts included in both totals.

To Add a New Adjustment

  1. Click on "Enter New Adjustment"
  2. Select the employee from the drop down list
  3. Select the adjustment date
  4. Enter a description for the adjustment
  5. Enter a decimal amount for the adjustment amount
  6. If you check "Add to Totals" the amount will be added (subtracted for a negative number) to the employees totals
  7. If you check "Add to Payroll" the amount will be added (subtracted for a negative number) from the employees payroll amount
  8. Click on "Save New Adjustment"

To Change or Delete an Adjustment

  1. Select a date range using the date pickers that includes the date for the adjustment
  2. Select the adjustment in the datagrid
  3. You may now make changes directly in the datagrid, or by using the textboxes and buttons

How to Download Bus Director

Simply fill out the Bus Director contact form to receive the link to download Bus Director installation file.

The file name is Bus Director.msi. Simply double click this file after you download it to start the installation process. The install program will check the version of the .net Framework that is intalled on your computer. If your computer does not have the minimum required version(4.6.1), it will be downloaded and installed automatically from Microsofts website.

How to Purchase Bus Director

After installing Bus Director, you have a 30 free trial starting when you enter your first group arrival and departure. During this time you may use all of the features of the program, but the hotel name will print out as "Trial Version". The program will be deactivated after the 30 day trial. All of the information that you enter during this trial period will still be available after you purchase Bus Director.

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Purchase Bus Director: One time charge of $2149.00.

To purchase Bus Director simply fill out this contact form and the purchase invoice will be sent by E-Mail. The serial number for your copy of Bus Director is located on the start up window of Bus Director. Once the invoice is paid, the unlock code will be emailed to you. Please enter this code exactly as it appears!


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Contact Us


.evA sdeeL .E 62
23280 .J.N , ellivtnasaelP


moc.kseDlleBehT@reyamr


5001-298-906